Methodology
How OpenWestVirginia sources, transcribes, enriches, and indexes public meeting records.
What we hold for Charleston
These are coverage figures — how much of the public record we have published. They are not an accuracy measure, and we do not currently publish one.
- Meetings
- 163
- Bodies covered
- 25
- Earliest record
- January 5, 2026
- Latest meeting
- November 2, 2026
Minutes are published on the body's own schedule, often weeks after the meeting.
247 published motions. A decision can only be extracted where minutes exist.
Next scheduled meeting on record: November 12, 2026.
Known source problems
- October 5, 2026 · Finance — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- October 5, 2026 · City Council — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- September 8, 2026 · City Council — No recording — source media is a 3.0s stub (under 30s)
- August 17, 2026 · Ordinance and Rules Committee — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- August 17, 2026 · City Council — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- August 17, 2026 · Public Safety Committee — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- August 3, 2026 · Public Safety Committee — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- August 3, 2026 · Finance — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- August 3, 2026 · Ordinance and Rules Committee — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
- August 3, 2026 · City Council — YouTube: channel not verified — uploads over 15 minutes wait for phone verification
Bodies covered (25)
Board of Zoning Appeals · Charleston Green Team · Charleston Historic Landmarks Commission · Charleston Land Reuse Agency · Charleston Sanitary Board · Charleston Urban Renewal Authority · City Center Business Improvement District · City Council · Civic Center/Auditorium Board · Environment and Recycling · Finance · Firemen's Pension Board · General · Municipal Auditorium Special Committee · Municipal Beautification Commission · Municipal Planning Commission · Opioid Community Council · Ordinance and Rules Committee · Parks and Recreation Committee · Planning, Streets and Traffic Committee · Police Pension Board · Public Art Commission · Public Safety Committee · Spring Hill Cemetery Park Commission · Urban Renewal and Economic Development Committee
Where the records come from
We pull official meeting videos from city platforms — Granicus, CivicPlus, PrimeGov, Swagit, and YouTube — once per city per day. Agendas come from the city's public agenda system. Nothing is republished without an official source.
How transcription works
Every meeting is transcribed with word-level timestamps, then enriched with AI to extract decisions, agenda items, public comments, and civic issues. Transcripts may contain errors; video and original audio remain the authoritative source.
How search works
Search is hybrid — keyword matching plus vector similarity — inside Meilisearch. Results are real records (meetings, agenda items, dev applications). The summaries on each result card were produced during enrichment and are reviewed periodically. Written answers come only from the assistant, described next.
How the assistant answers questions
The “Ask about” assistant answers plain-English questions from the same records search uses: agendas, minutes, transcripts, recorded decisions and development applications. It does not answer from general knowledge about your city. It is free with a sign-in.
Every statement in an answer links to the meeting it came from, so you can open the agenda, minutes or the moment in the video and check it yourself. When the records do not cover a question, it says so instead of guessing.
It keeps a recommendation separate from a decision. A planning commission that votes to recommend denial has not denied anything; the council decides next, and the answer says which body acted and which body acts next.
Known limits. Until a body approves its minutes, a vote may be known only from the recording; answers label those votes as recording-based. Not every meeting has a transcript or minutes yet, and coverage differs by city (see the coverage figures at the top of this page). Like the summaries, answers can contain errors.
Before a change to the assistant ships, we rerun a fixed set of real residents' questions with checked answers and compare the results. Passing that set does not guarantee every answer is right, which is why every answer shows its sources.
AI limitations
AI summaries can contain errors. Always verify legal actions, vote counts, and named-person attributions against the official video, transcript, and minutes. Where records are incomplete, we mark the gap rather than guess.
Corrections
Spotted a problem? Email corrections@opencityrecord.org with a link to the page and a description of the issue. We review every correction and update the affected record.